🔧 Setting up your participative space

Configuring the categories of a space

The categories are used to thematize proposals, results and meetings that are created for the participatory space. They are used to filter the research results. Thus, when you create a formal proposal, an achievement or a Meeting project, you can assign it one of the categories that you have previously configured.

You can access the categories in the sub-menu of one assembly or the otherProcess, in the "Categories" tab. To create a new category, click on "New Category" and fill out the form below :

Note that it is possible to choose a parent for the category you create. By doing so, the category will be created as a subcategory.

You can edit each category by clicking on the "Edit" icon, or delete it by clicking on the "Delete" icon. 

Integrate documents

It is possible to add documents to the presentation of your space as attachments (pdf or images). Their import is configured in the "Related documents" tab of the submenu of your space. 

Accepted formats are: jpg jpeg gif png bmp pdf doc docx xls xlsx ppt ppx rtf txt odt ott odf otg ods ots.

Dossiers

It is possible, in the case of adding several documents related to the Process, to create folders to sort the documents. To create a Folder, go to the "Folders" tab of the sub-menu of your participative space, and click on "New folder". 

A folder has a title, a display row and a description. 

Files

• Text files

The files will be displayed on the presentation page under the category "Documents to view". Accepted formats are .pdf (with opening of a viewing page), .docx, .odt (direct download). The maximum size of the files is 2 Mb by default. Contact us to increase it. You can give a title and a description to the document. You can also add the document linked to a folder.

• Images

The images will be displayed under the "Related Photos" category, under the "Documents to view" category. The following formats are accepted: .jpeg, .jpg, .png.

Add an administrator, a collaborator and/or a moderator

Whether you are in the process of setting up one Process or moreassembly, you can allow one or more users to contribute to the configuration and monitoring of your participative space. These users will only have access to the areas to which you have invited them. They will not be able to modify the settings of the platform as a whole, or add new participatory spaces. Below, you can see the administrator space from the point of view of an administrator of a assembly : 

In the settings of your participative space, in the tab " "...", click on "...".Directors of theassembly", click on "New user of theassembly" to add an administrator. 

Enter the name and email of the person you wish to add, then in the "Function" field, choose between "Administrator", "Collaborator" and "Moderator". For a better understanding of the different user roles at the space level, please refer to the dedicated article. 

By clicking on CreateWhen you add a person, Decidim automatically sends an invitation to the person added. You can track the different people added in the Directors of theassembly. Three actions are available to you: 

1. Resend Invitation: Allows you to resend the invitation if the 15-day acceptance period has elapsed.
2. Edit: only allows you to change the function assigned to a user.
3. Delete.

Collaborator status:

This role gives visibility over a large majority of theassembly. On the other hand, the user with the role of collaborator can only respond to theassembly. He does not have more possibilities of action.