📣 Space assemblies

One assembly allows you to create a group of members of an organization who meet periodically to make decisions about a specific area. They assemblies can be private or public. If they are public, it is possible to participate in them (for example: adding items to the agenda or commenting on proposals and decisions made by this body).

They differ from them Processes in that they are not structured in stages. Thus, the functionalities deployed in them behave in the same way throughout the life of a assembly. The functionalities that can be deployed are the same as those Processes in Processesassemblies. 

Examples: A assembly general (which meets once a year to define the main lines of action of the organisation and its executive bodies by voting), an advisory council on equality (which meets every two months to make proposals on how to improve relations between men and women. in the organisation), an evaluation commission (which meets every month to monitor a process) or a guarantee body (which collects incidents, abuses or proposals to improve decision-making processes).

Filling out the assembly information

In order to guide you through the configuration of a assemblyassembly. Those that require an explanation are described.
NB: In previous versions of Decidim, we called these spaces "Agora".

To create oneassembly, you must go to the "assemblies" tab. You will then access the page for managing assemblies. Press "Newassembly". A assembly created one is then editable in the sub-menu "Information" of theassembly, or by clicking on the icon "Pencil" on the page of management of the assemblies. 

General information

In the first box, entitled "General Information", you can set the Title of your assemblyassembly. 

For the summary, it is important to write a fairly short text and to take into account its presence on the home page. This is the second piece of information the user will see after the title of the participatory process. It is therefore important to ensure that the content is relevant and fairly general.

The description is the main content for presenting the context, objectives and modalities of your participatory process. It should therefore be made as clear and attractive as possible (neither too imprecise nor too long). As the text editor is still limited on Decidim, here are some tips to achieve this:

• You can put titles to make the text more structured and therefore more readable for the platform users.
• You can also put hyperlinks to make references to resources of your choice. These can be platform pages/content such as a charter, FAQ, or direct link to the proposal submission or survey response form.
• You can embed an image by dragging and dropping it from your desktop or from any web page. Warning: it is not possible to choose the size and the centering of the image (consult us if you have any questions).

You can also edit the purpose of the actionassembly, its composition as well as its internal organization. Below, you can see the different texts parameterized on the presentation page of theassembly. 

Duration of the assembly

You then need to configure the duration of your assembly in the "Duration" box. Thus, you can enter the date of creation of theassembly, the date of its integration to the platform (if itassembly existed before the platform), the lifetime of theassembly (if it is necessary to fill it), the closing date of theassembly and the reason for its closure. 

This information on the duration of the space assemblies will be available to the user in the box on the right side of the presentation page of theassembly (see below). 

The images

The following box, entitled "Images", allows you to customize the images of your assembly. The home page image is the thumbnail image on the home page of your platform. The platform constantly adapts the image to the size of the screen, always keeping the center of the image as a reference. Therefore, it is advisable to choose large format images close to the square (e.g. 800x800 px with the essential elements around the centre rather than on the edges).

The header image corresponds to the image in the banner space including the titleassembly, hashtag and subtitle.

Filters 

The "Filters" box allows you to choose whether or not to activate the application perimeters. Previously set up in the "Settings" tab of the administrator area, these allow you to associate one assembly to a particular scope of application. 

Metadata

The metadata allow users to be informed about the perimeter of theassembly. They are displayed on the user space in a box on the right side of the presentation page. 

Here you can tell the users what is decided by the members of the spaceassembly, how decisions are made, the scale of the spaceassembly (municipal, regional, national, European, etc.), the initiating group, the organisation area and the participants of the space. On the user space, this information is displayed as follows: 

The members

You can inform the members that make up your assembly. and reflect its organizational structure. They can be registered users on the platform or not. This list will then be displayed in a tab on theassembly.

The list of members on the public page of theassembly

Visibility

The "Visibility" box allows you to link your assembly to a "assembly relative".

This feature allows you to form subgroupsassemblies within the same one assembly (for more information on the assemblies parents, please refer to the last part of this article).

⚠️Pour avoid a display bug respecting two conditions :

• do not select the one you are workingassembly on;
• don't select a assembly girl from the one you're workingassembly on;

The "Highlight" button allows you to pin the topassembly of the page in the index page of all assemblies and display it as the first thumbnail on the platform's home page. You can also turn your assembly into a assembly private one by checking "Private area". All users will be able to see it Process but only users that you have added as private users to the space will be able to contribute. If you check "Visible by non-members", your assembly will be visible to all but only invited users will be able to participate (submit proposals, vote etc.).

Others 

In the "Other" box, you can designate a creator ofassembly (city council, public or other), a type oassemblyf (government, task force, etc.), associatProcessese them to you assembly if necessary, but also add links to the social networks you want. You can add redirections to your social networks Twitter, Facebook, Instagram, Youtube and Github in the footer of Decidim. Warning: you only have to fill in the suffix /account name (not the whole https://twitter.com/nom-du-compte url). These links will be displayed in the box containing information about your assembly. 

Finally you can choose whether or not to activate the "Show statistics" button. 

Add private users

To add private users to aassembly, it is necessary to manually enter the members who will be part of theassembly. To do this, go to the "assemblies" tab in the administration area, then to " Private users ". 

In this space you can consult the list of private users of the websiteassembly, as well as their emails and the dates of sending and acceptance of invitations. For each member, you can send back an invitation by clicking on the " " icon.Resend the invitation" or delete his access to itassembly by clicking on the icon "Delete". To invite a new user to joinassembly, click on "".New user of the participative space". 

In this space, enter the Name and theemail of the person you wish to add to theassembly, then click on " ".Create". The user will then receive an email inviting them to log in or create an account on the platform. This invitation is valid for 15 days. However, the administratorassembly can send an invitation back to members who have not confirmed their account within this period, by clicking on the "Resend" icon. 

Private users are the only ones who can participate in this assembly.

Create a subassembly

Decidim offers you the possibility if you wish to create subassemblies, in order to clarify the configuration of your different spaces for the users. As we have seen above, during the configuration of oneassembly, the box "Visibility" offers the possibility to link theassembly newly created to anotherassembly, by filling the field "assembly parent":

This feature allows you to organize your assemblies and make their organization more readable for users. It translates on the user space in several ways. First of all, on the presentation page of the subassembly, an automatic link - above the summary text - refers to theassembly parent. 

In addition, on theassembly parent's presentation page, the sub-parametersassemblies appear at the bottom of the page. 

Finally, the sub-settingassemblies allows the automatic display of a flowchart on the home page of the assemblies : 

In the tab " assemblies"As we saw in the article "Create/Modify/Duplicate a space", several options are available: 

1. Duplicate a assembly 
2. Edit the information of a assembly
3. View subassemblies
4. Get an overview of theassembly on the user space

By clicking on the icon "Assembly"(3), you will access the sub-space below: 

It is on this space that you can follow the ones assemblies you have previously associated with a assembly relative. In this example, theassembly relative is " ".[Example of neighbourhood council follow-up] Station district", and the subassembly is "Subassembly". You can duplicate, edit and view the sub-createdassemblies ones.